Mastering AI application Whac-a-Mole

ChatGPT, Microsoft 365 Copilot, and GitHub Copilot are just a few examples of the explosion of AI tools already shaping the next frontier of productivity in many organizations. From the top down, business executives are rapidly pushing for AI-based initiatives, recognizing the groundbreaking technology’s potential and revenue-boosting benefits and understanding that we are at a historical moment where the industry is poised for transformation. 

From the bottom up, employees have moved beyond the AI adoption stage and now consider AI-powered tools part of their routine tech stack, leveraged daily to streamline productivity and boost performance. Often, individual employees or teams aren't even aware—or frankly, don't care—that these tools contain AI elements; for them, they simply make business processes better and faster.

However, this surge in AI use brings with it significant challenges for security teams. With countless apps vying for access to valuable enterprise data, security professionals face an uphill battle: they must navigate the complexities of choosing which applications to enable, assess the potential risks associated with each one, and offer secure alternatives when necessary. The lack of visibility and control can leave organizations vulnerable, highlighting the urgent need for a more effective approach to secure AI use. 

What is it? 

Aim’s Application Policy Center is designed to address the ever-evolving needs of organizations when it comes to managing the seemingly never ending game of AI application whac-a-mole across an enterprise. Whether you’re dealing with applications already in use or those you’re considering for future adoption, this tool gives enterprise security teams the power to configure, monitor, and enforce custom policies for every application. 

Configuring Policies for Every App

The App Policy Center simplifies risk management for security teams by automatically providing a risk assessment and the best policy recommendation for each application. Instead of requiring them to analyze each app, Aim takes the heavy lifting by clearly guiding them, according to the different possible app risks (Training on data, Popularity, Compliance risks etc…) with options to block the app, redirect users to an approved alternative, or engage users with secure use training. Security teams can always adjust these settings later if needed, ensuring they have a straightforward solution without the added pressure of endless decision-making.

Transition to Secure Use: From Blocking to Enabling

If you're concerned about exposing your organizational data to AI chat applications, blocking every app you know is not a long term solution—employees will find ways around it. Aim offers a secure alternative with Aim Chat, which doesn’t train on your data and can be deployed directly in your environment. With our advanced app policies, you can automatically redirect employees to this safe solution whenever they attempt to access an AI chat application.

‍Moving from Visibility to Actionable Insights

We know that security’s job doesn’t finish with visibility. Beyond monitoring, Aim provides actionable recommendations to ensure safe usage. For instance, if you’re using tools like Canva, Aim can guide you on how to manage data privacy settings and opt-out options.

Training and Education
Training and awareness are crucial for AI security. Aim delivers targeted training and education on secure app practices, equipping users to recognize and mitigate both current and emerging risks.

Your AI Application Guide

We developed the Application Policy Center to simplify application management and bolster security. By offering a comprehensive and customizable approach to risk management, policy enforcement, and user training, we aim to empower organizations to navigate their AI app ecosystems safely and effectively.

The AI app whac-a-mole challenge may seem unmanageable as new “breeds” of AI apps can pop up everyday. If you have any questions or challenges navigating this journey, please feel free to get in touch with me directly at asaf@aim.security.